Information for Scouts

Patrol Registration

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Lightweight Hiking Guide

Leaders / Venturers / Rovers / Adult Helpers

Information for Leaders / Venturers / Rovers / Adult Helpers

Leader / Venturer / Adult Helper Registration

Honour Roll

Results

PowerPoint 'About ScoutHike'

About ScoutHike

Activity Notification Form
Patrol Leaders should download this and hand out to Patrol members. Every Scout attending must have a signed form.

Notification Form

Letter to Parents
A letter to parents containing very important information about ScoutHike, including medical, safety and transport arrangements.

Letter to Parents

PDF files require Adobe Acrobat Reader. If this software is not already installed on your computer, download a free copy.

Information for Scouts

Child Safe Message for Youth
Who can register?
How do I register?
Patrol Size
How much does it cost?
Why should I register my patrol now?
Making payments
What about Refunds for Scouts can't make it now?
What should I take to ScoutHike?
Tips for ScoutHike Patrol Leaders

Child Safe Message for Youth

Feeling Safe – Your Rights – A message for our youth

Everyone in Scouts, youth and adults alike have the right to feel safe and be protected from abuse. No-one is allowed to threaten you, hurt you or touch you in a way that makes you feel uncomfortable, unsafe or afraid.

A Scout is respectful and this applies to all interactions between all participants, youth and adult here at ScoutHike.

You do not have to deal with abuse on your own. If you feel unsafe, threatened or you see/hear something that causes you concern, please speak to a Leader or a Rover on an activity. Your concerns will be taken seriously. The information you provide will be shared with people who can support and protect you.

If you don’t know what to do – talk to someone at ScoutHike HQ!

If, for any reason, you do not feel the concerns of this nature which you raised at ScoutHike have been satisfactorily dealt with, please report your concerns directly to the Child Protection Team at the NSW State Office on: Tel: 02 9735 9000 or via ChildProtection@nsw.scouts.com.au or your parents.

For more information, please refer to the Scouts NSW Website

https://www.nsw.scouts.com.au/about/child-health-safety/

Who can register?

Any Scout patrol from NSW containing between 4 and 8 patrol members can register and attend ScoutHike. All members of the patrol must be registered members of Scouts Australia, be a member of the Scout Section and within the official Scout Section age range.

The only other requirement is that 2 leaders, parents, or other adult helpers from your Troop must attend ScoutHike to help with the running and organisation (on an activity base, for example).

How do I register?

Registering is a simple 3 step process. It should take you less than 15 minutes. The PL should register their patrol, not the Scout Leader.

Fill out a simple online form with details about yourself, the PL, and the rest of your patrol. If you include bogus Scout Membership Numbers your patrol's registration will not be accepted until all details are correct. This includes new Scouts!

As soon as the PL has entered their own details they will be required to validate their email address before continuing on with their Patrol's details.

Print out the registration form which is pre-filled with all your details. Collect payment from your patrol and post it along with the signed registration form. Your form and payment must by the deadline date listed under key dates for ScoutHike.

Download the Scout Activity Notification Form and give one to each member of your patrol. Ask them to return the form to you, signed by one of their parents.

Patrol size

The ideal size for a ScoutHike Patrol is 5 to 6 Scouts in total and should be made up of Scouts of different ages and abilities. Doing this will ensure that the skills of the more experianced Scouts in the Patrol are passed to the less experienced...they are doing like-wise when it is their turn to lead the Patrol. You might recognise this as the 'patrol system'!

If the number of Scouts in your Patrol falls below 4 by the time you get to ScoutHike, the Organisers will join your Patrol up with another Patrol. You will only get one Score, but each Patrol will get a Trophy.

For example, if you end up with 3 Scouts, we will look for a Patrol of 4 (ideally) or 5 from your own: a) Troop, b) District, c) Region (in that order) at the same Sleep Point. The combined Patrol will travel as the larger Patrol's number and they will elect/confirm the combined Patrol's Patrol Leader. If the combined Patrol ends up with two Patrol Leaders (one from each original Patrol) the Patrol will still remain competitive under the ScoutHike rules.

The final decision regarding which Patrols are joined is made by the ScoutHike Organiser after all Patrols have arrived at the Friday Night Sleep Points. The Sleep Point Leader is advised during the night and they will inform the Patrols either late on Friday night or first thing Saturday morning.

It may also be necessary to join Patrols as ScoutHike progresses. A similar process will take place and the Patrols advised and joined as soon as possible.

How much does it cost?

For Scouts within Sydney North and South Met the cost is $90 per Scout, with a $10 discount if you register before the Early Bird close-off date. The Early Bird close-off date is midnight of the date shown in Key Dates for ScoutHike. So if you want to pay just $80 per Scout, you must register on or before the cut off which is listed under the Key Dates for ScoutHike. This fee includes organised bus travel and is not refundable or discountable.

For Scouts from other regions of NSW, the cost is $75 per Scout, with a $10 discount if you register before the Early Bird close-off date. So if you want to pay just $65 per Scout, you must register on or before the cut off which is listed under the Key Dates for ScoutHike. This does not include travel - these patrols will travel independently UNLESS special arrangements are for the patrol to travel on one of the organised buses. To join up with a 'Sydney North or South Met bus' please email the coordinator@scouthike.com to have your Registration and Fees updated.Bus cost is $15

Why should I register my patrol now?

Not only will you secure a $10 discount by registering before the Early Bird close-off date, but you will also earn 100 points for your patrol.

Even if you're not exactly sure who will be the final members of your patrol, as long as you are confident you will have at least 4 in your patrol, there's nothing stopping you from registering now. You can always return to this web site later, log in, and make changes to your registration.

Making Patrol Payments

Payment details are shown on the 'Patrol Registration' document printed by the Patrol Leader at registration time. It is very important to note that FULL PAYMENT FOR THE PATROL must be received by the date listed under the Key Dates for ScoutHike. Payments after this date will have 100 points deducted from their final score plus forfeit any early bird points the patrol may have previously been awarded.

What about Refunds for Patrol Members who can't make it now?

In the event of a person withdrawing from your Patrol after the closing date as listed under the Key Dates for ScoutHike, refunds will not be made except in exceptional circumstances, and then only at the discression of the ScoutHike Organiser. Arrangements should be made by the Patrol to substitute a new patrol member, advising the ScoutHike Registrar of any updates to Patrol members.

What about Refunds if ScoutHike is Cancelled?

If the event is cancelled due to adverse weather conditions or the forest being closed, full refunds will be made.

What should I take to ScoutHike?

Patrols have to be totally self-sufficient. Each scout carries everything they need for the whole weekend, starting on Friday evening and finishing on Sunday afternoon. This means good walking shoes or boots, a comfortable pack, a tent, clothes, toiletries, mess kit and food. Tents are normally shared between 2 or 3 scouts and PLs normally work out the menu and buy the food for the patrol.

Patrols are not required to bring a separate pack of 'emergency gear' to ScoutHike - everything you bring, you will need to carry yourself.

Your PL and leaders will talk to you more about menus and what to take over the next few weeks. They will also provide you with an equipment list and advise you on where to get equipment you don't have.

Or you can view the lightweight hiking guide on this web site which has equipment lists, a menu planner, troubleshooting guide, map reading guide, and lots of hints and tips.

Tips for ScoutHike Patrol Leaders

Lightweight is the key. Those patrols carrying less weight around all weekend will have an advantage over those whose packs are overloaded, so make sure your patrol member's packs aren't too heavy. Check out the ScoutHike Patrol Leader's Handbook for some guidelines or speak to your Scout Leader.
Make sure everyone in your patrol carries sufficient water and that your patrol menu is appropriate. You'd be surprised at how much of a difference this can make, if you and your patrol drink sufficient fluids and eat proper, balanced and nourishing hike meals.

Your energy levels, alertness and enjoyment will be much greater, and your ScoutHike competition scores will most likely benefit as a result.
The ScoutHike Patrol Leader's Handbook is a great source of information and tips on doing well at ScoutHike and having a great time. Make sure you and your Patrol read it, understand it, and use it.

Click here to download the ScoutHike PL's Manual 90 KB
Practice makes perfect. Ask your Scout Leader to set aside one or two Troop nights before ScoutHike for you and your patrol to practice map reading, lightweight camping, and teamwork and initiative.
When it comes to the actual challenges and activities, the first thing to do is listen very carefully to all instructions given by the Leaders running the challenge. Always think before you act. When faced with a problem you need to solve, encourage your patrol members to participate in the problem-solving process; it takes more than one mind to come up with a great solution.

If you are given a time limit, make sure that someone in your patrol with a watch is keeping an eye on how much time is left.
Know your Patrol members and know their strengths and weaknesses. If you know that Sam is particularly good at map reading whilst Tom can tie just about every knot in the book, you'll know who to call on in those situations.

But remember to share the tasks around a bit so that every member of the Patrol has a chance to improve their skills.
Finally, make sure your Patrol stays together and works as a team.



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